VR sessions, sold seat by seat.
Each VR station or arena is a bookable activity with its own sessions and seats. Single players book a seat, groups book the room for themselves, gift buyers pick “VR for 2”, and every player signs a waiver before arriving. Your desk checks them in, puts the drinks on the same receipt and sees in the reports which experience earns its floor space.
Seats, sessions and vouchers in one place.
Single players book a seat, groups book the room, and gift buyers pick “VR for 2” for a date of their choice. Every booking, voucher and drink lands in the same system, so your team checks guests in from one list.
What costs a VR venue its evenings
Half-empty sessions
Two of four seats sold online, the other two never offered at the desk, and the session runs at half capacity.
Groups that keep changing
A team of six becomes eight, then wants 20:00 instead of 18:00 – by phone, in the middle of your busiest hour.
Vouchers nobody can check
A gift voucher arrives at the desk, and nobody can see whether it was paid for, already used or only half spent.
Sell single seats or the whole room
Each station or arena is an activity with sessions from your weekly schedule and a set number of seats. Single players and couples book seats in a session, groups book it privately, and a sold-out session points guests to the nearest free time or to another experience at your venue.
Signed, checked in, drinks on the same receipt
Every player signs their own waiver from the link that comes with the booking, and minors are flagged, so your team sees at check-in who still has to sign before the session starts. Walk-ins are sold at the till from the same seats, and drinks and snacks go on the same receipt as the session.
Demo venue · Vienna · City centrePrivate groups that sort out their own changes
Team events and birthday enquiries come in through your forms and land in the lead pipeline. The deposit arrives by payment link with a deadline, and the company books with its VAT number and gets an invoice. If the group grows from six to eight or wants a later start, they change their private booking from the confirmation, within your deadlines.
- Private VR session for the whole team
- Deposit by payment link, the rest at the till
- Drinks on the same bill
- Invoice with VAT as PDF
VR as a present, and a reason to return
VR is an easy gift. Sell experience vouchers such as “VR for 2” online with delivery on a chosen date or as paper vouchers at the desk, and packages of several sessions that guests book online with their code. Regulars collect stamps in the loyalty club, and the 360° analytics show occupancy and revenue for every station, so you know which experience deserves more evenings.
The upgrade, side by side
Running a booking tool, a voucher shop, a till and a rota app side by side? Here’s what changes.
VR software questions, answered
What does VR booking software do?
It sells the sessions at your VR stations and arenas online and at the till, and handles payments, waivers, gift vouchers, group and company events and the kiosk. Leisbase runs all of it under one login, in one plan with all modules included.
Can we sell single seats and private sessions?
Yes. Each station or arena is a bookable activity with sessions from your weekly schedule and a number of seats. Guests book single seats, or a group books the session privately. Prices can be per person, tiered for groups or with a surcharge per extra player.
Does Leisbase manage headsets or game content?
No. Leisbase manages who has booked which session, what they paid and whether they signed their waiver. It doesn’t control headsets or other hardware and doesn’t supply or licence VR games – that stays with your VR system.
Can groups change their booking online?
For private bookings, guests change the time and the number of players from their confirmation, within the deadlines and limits you set; a pricier time is paid on arrival. Seats in shared sessions can be cancelled online under your rules and are moved by your team at the desk.
How do VR gift vouchers work?
You sell value vouchers and experience vouchers such as “VR for 2” online, at the till or as paper vouchers, with email delivery on a date the buyer chooses. Partial redemption keeps the remaining balance, and packages of several sessions are booked online with a code.
How do waivers work?
Every player gets their own waiver with signature and PDF, and minors are flagged. The waiver link goes out with the booking before the visit, in any language (Arabic even right to left), and your team sees at check-in who has signed.
What does switching involve?
We help you move your data. Contacts and existing gift cards can be imported via CSV, bookings as an export from your current booking system, and we go through the setup of your stations, sessions and prices with you personally.
Playbooks for VR operators
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Every seat counted. Every voucher tracked.
Bring your stations, your session lengths and your December voucher rush to a personal demo, and we’ll set them up together.