Your arena, booked round by round.
Every round in your arena is a time slot with a player limit. Shared rounds fill place by place, private bookings take the arena for one group, and walk-ins at the till count against the same limit as the website. Birthday parties pay their deposit by payment link, every player signs a waiver before arriving, and your desk takes group rates from a list instead of from memory.
- Round 19:00 · 14/20 players
- Walk-in · 6 players · €84
- Birthday · 10 kids · deposit paid
- 2nd game −30% · offer applied
- Round 19:00 · 14/20 players
One player limit for the website and the till.
A place sold at the desk is gone from the website, and the other way round. Shared rounds fill place by place, private bookings take the arena, and the birthday party has paid its deposit before anyone puts on a vest.
Where laser tag nights go wrong
The double-sold round
Six players booked online, a group of eight walks in, and the round meant for ten suddenly has fourteen.
Group rates from memory
One shift gives the birthday discount, the next forgets it, and nobody can say afterwards which price was right.
The party that never paid
Twelve kids reserved by phone for Saturday at three. No deposit, no final headcount – and on the day, four turn up.
Shared rounds and private games, one count
Each arena is a bookable activity, and each round is a time slot from your weekly schedule. Shared rounds have a player limit, so several small groups can book places until the round is full; a private booking gives the arena to one group. When a round is sold out, the booking widget shows the nearest free times instead of a dead end.
Walk-ins join the same rounds as online guests
A group that turns up on a Friday night is sold at the till without anyone typing in names or email addresses, and their places come off the same round your website sells. Your standing deals sit under “Our offers” on the till check, and the drinks and snacks go on the same bill as the game.
Birthday parties with the deposit already paid
Party and team-event enquiries come in through your forms and land in the lead pipeline, with an event type for each format. You send a payment link for the deposit with a deadline; if it runs out unpaid, the booking is cancelled and the arena is back on sale. Companies book with their VAT number and receive an invoice.
- Two private laser tag rounds back to back
- Deposit by payment link, the rest at the till
- Drinks and snacks on the same bill
- Waiver link for every player
Fill the Tuesday, bring back the team
Price rules make quiet weekday rounds cheaper without touching your Saturday prices. Revenue radar points out days worth a promotion: one click turns a suggestion into a one-day offer, and control days show what it brought. Regulars collect a stamp in the loyalty club for every game, and the next visit can be sold as a gift card or a pack of games.
The upgrade, side by side
Running a booking tool, a voucher shop, a till and a rota app side by side? Here’s what changes.
Laser tag software questions, answered
What does laser tag booking software do?
It sells the rounds in your arena online and at the till from one player limit, and handles payments, waivers, birthday parties, company events, gift cards and the bar. Leisbase runs all of it under one login, in one plan with all modules included.
Can we run shared rounds and private bookings?
Yes. Each arena is a bookable activity with rounds from your weekly schedule. Shared rounds have a player limit and several groups book places until the round is full; private bookings give the arena to one group. Prices can be per person, tiered for groups or with a surcharge per extra player.
How do walk-ins and online bookings share a round?
Walk-ins are sold at the till from the same player limit as online bookings, and your team doesn’t have to enter contact details for them. A place sold at the desk is no longer available online, and the other way round, so a round can’t be oversold.
Does Leisbase manage vests, scores or leagues?
No. Leisbase manages who has booked which round, what they paid and whether they signed their waiver. It doesn’t track vests or blasters, record scores or run leagues and standings – that stays with your game system.
How do birthday parties and company events work?
Enquiries from your forms land in a lead pipeline, with an event type for each format. You send a payment link for the deposit or the full amount, with a deadline, and an expired unpaid link cancels the booking. Companies can book as a company with their VAT number and receive an invoice with VAT.
Can players change or cancel online?
Guests cancel from their confirmation under your fee and refund rules, and the places go back on sale. For private bookings, guests can also change the time and the number of players within your deadlines. Places in shared rounds are moved by your team at the desk.
What does switching involve?
We help you move your data. Contacts and existing gift cards, including plastic card numbers, can be imported via CSV, bookings as an export from your current booking system, and we go through the setup of your arenas, rounds and prices with you personally.
Playbooks for laser tag operators
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Every round counted. Every player signed.
Bring your arena, your round times and your busiest birthday Saturday to a personal demo, and see how Leisbase handles them.