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Features / Forms & enquiries
Forms & enquiries

Turn enquiries into events.

Birthday and company event enquiries arrive through your own forms, the AI chatbot or email. Each one becomes a lead your team follows from the first question to the finished party, so nothing gets lost between a reply and a quote.

Book a demo →All features
New
In progress
Done
Birthday formNew lead · Birthday · 12 kids
Company event formQuote sent · Kern Ltd · €640
AI chatbotStage Confirmed · 90% chance
Email in the inboxWeighted forecast · €3,850
Waivers

The waiver is just another form.

Build the waiver in the same builder as your enquiry forms. Every participant signs their own, minors are flagged, and each signed declaration is kept as a PDF.

  • The waiver link goes to the guest before the visit
  • A marketing opt-in in the waiver, with the sentence the guest agreed to stored as proof
  • Waiver sheets from your previous system can be imported
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Leads & events

From enquiry to party, on one board.

Every enquiry becomes a card in the pipeline of its event type – birthdays, team events, school classes – and moves from New to Quote sent, Confirmed and Done. Each card shows the event, the group size and the date.

  • Write the quote email straight from the lead card
  • Leads from conversations with the AI chatbot on your website, too
  • Notes and files such as quotes or schedules on every lead
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Shared inbox

No enquiry stuck in one person’s mailbox.

Many companies still send their team-event request by email. In the shared inbox it is assigned to one person and linked to the lead, so everyone sees who is answering and what has been offered.

  • An AI reply draft that your team reviews, edits and sends
  • Replies written in Gmail or Outlook join the same conversation
  • Snooze a thread until tomorrow and tag it, so it comes back when the quote is due
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Capabilities

What’s included

Visual form builder

Text, date, choice, number, signature and file fields, arranged visually.

Embedded or on your domain

Embed a form on your website or run it on your own domain.

Feedback and NPS

Ask guests after the visit how it went and whether they would recommend you, with the answers collected in Leisbase.

Company profiles

Companies have their own profile, so the firm that books a team event every year is easy to find again.

Combos for groups

Packages of several games give a birthday or team event a ready-made offer.

Erasure on request

A guest’s request to delete their data runs with a 14-day delay and is recorded in a privacy log.

Frequently asked questions

What happens after someone submits a form?

That is up to the form’s automations. A typical one creates a lead in the “Birthdays” pipeline and notifies your team; a feedback form can simply collect the answers.

How does the forecast work?

Each lead has a deal value, and each stage of your pipeline has a chance to book that you set – say 30% for “Quote sent”. Leisbase multiplies value by stage chance and adds it up by event month, so a €1,000 lead in “Quote sent” counts as €300. That shows you what your open enquiries are worth, weighted.

Can I invoice corporate customers?

Yes. Companies book online with “I’m booking as a company”, their VAT number and address, or you add them yourself. You then issue a B2B invoice with VAT shown as a PDF, linked to that company.

Works well with

Check-in & waivers

Every player signs a digital waiver on their own phone before the visit – with signature, PDF and check-in code.

Learn more →

Marketing & automations

Campaigns and automations that run on real bookings – with guest lists, promo codes, ad tracking and AI.

Learn more →

Loyalty club & club TV

Every player can join after the waiver: stamps per game, perks, a club card in the wallet and a club TV in the lobby.

Learn more →

From the blog

21 Aug 2026 · 5 min readBirthday parties: the highest-margin booking you’re ignoringRead the article →23 Oct 2026 · 8 min readSelling company and team events: from enquiry to invoiceRead the article →25 Sep 2026 · 7 min readDigital waivers: check-in without the paper stackRead the article →

See Leisbase with your setup.

We’ll show you the system with your locations, rooms and prices – and talk through how your data moves across.

Book a demo → See pricing