Full sessions, no clipboards.
Every session is a time slot with its own driver limit, sold online and at the till from the same number. Drivers sign their waiver on the phone before they arrive, and stag parties and company events pay their deposit by payment link and get a proper invoice. Gift cards, the bar and your team’s rota run in the same system.
Signed at home, on track on time.
Drivers arrive with the ticket in their wallet and nothing left to fill in. Your desk checks names instead of handing out pens, the session starts when it should, and the drinks afterwards go on the same bill.
The three leaks in a karting business
Overbooked sessions
The phone diary says ten drivers, twelve turn up, and the front desk inherits the argument.
The waiver queue
The excitement fades in a corridor full of clipboards while the next session starts late.
Groups on a promise
A stag party of twelve books by email, pays nothing, and half of them arrive – or nobody does. The track time is lost either way.
Sessions sell up to capacity, then stop
Every session is a time slot from your weekly schedule with a maximum number of drivers. Online bookings stop at the limit, and when a session is full, the widget shows the nearest free times instead of sending drivers away. The list at the front desk is the list that arrives.
Demo venue · Vienna · City centreSigned before they reach the building
Every driver signs their own digital waiver on their phone before the visit, from the link that comes with the booking. At check-in your team sees who has signed and who is still missing, and minors are flagged.
Stag parties that pay before they promise
Birthday parties, stag dos and company events come in through forms and land in your lead pipeline. You send a payment link for the deposit with a deadline; if it runs out unpaid, the booking is cancelled and the track time is back on sale. Companies book with their VAT number and receive an invoice.
- Two private sessions back to back
- Deposit by payment link, rest at the till
- Drinks at the bar on the same bill
- Invoice with VAT for company groups
Gift cards, the bar and quiet weekdays
Sell value vouchers and experience vouchers such as “Grand Prix for 2” online and at the till, and packages of several sessions that drivers book online with their code. Drinks and merchandise run through the built-in point of sale, and price rules make quiet weekday hours cheaper without touching your Saturday prices.
The upgrade, side by side
Running a booking tool, a voucher shop, a till and a rota app side by side? Here’s what changes.
Karting software questions, answered
What is karting booking software?
It’s the system that runs the commercial side of a track: online bookings for sessions with a set capacity, digital waivers, group and company events, payments, gift cards and the till. Leisbase runs all of it under one login, in one plan with all modules included.
How does capacity work for sessions?
Each session is a time slot from your weekly schedule with a maximum number of drivers, per track and session type. Every booking draws from that number, so a session can’t be oversold. Leisbase manages who has booked which session; it doesn’t manage individual karts, heats or race line-ups.
Does it handle stag parties and company events?
Yes. Enquiries land in a lead pipeline, the group pays its deposit or the full amount by payment link, and companies book with their VAT number and receive an invoice with VAT.
Can drivers change or cancel online?
Drivers cancel from their confirmation under your fee and refund rules, and the places go back on sale. For private bookings, such as a private group session, guests can also change the time and the number of drivers within your deadlines. Places in open sessions are moved by your team at the desk.
What does switching involve?
We help you move your data. Contacts and existing gift cards, including plastic card numbers, can be imported via CSV, bookings as an export from your current booking system, and we go through the setup with you personally.
Playbooks for track operators
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Every session full. Every waiver signed.
Bring your track, your session formats and your busiest Saturday to a personal demo, and see how Leisbase handles them.